Converse County Senior Citizen Service District
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Converse County Senior Citizen Service District
January 8, 2024
Douglas, Wyoming
Converse County Senior Citizen Special Service District's
Minutes 2024
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President Don Luhrsen called the meeting to order. Present were Carolyn Lehner, JB Wollen, and Cindy Sheridan.
The agenda was reviewed and accepted.
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Carolyn moved we accept December minutes, JB seconded. Approved.
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Cindy moved we accept the treasurer’s report, JB seconded. Approved for payment: District #1507 Skogen Cometto-bookkeeping Sept-Nov $963.55, CCAS #1523 Allocation $200,000.00, #1514 Verizon Security Cams for buses $502.36
#1515 Casper Bdg Sys Wall Stabilization $2,047.25, #1516 Casper Bld Sys Hall Ramp $43,729.45, #1517 $567.00 $1518 High Country Monthly Monitoring $1,127.70 Riverside Plaza 1, #1509 Marlo Blds $18.472.70, Riverside Plaza 11 #1510 Marlo Bldrs #23,472.50, Glenrock Housing Authority #1511 CNM Plumbing Mini Split Inst $720.00, #1512 Garys’ Locksmithing New Key on new storeroom door $200.00, Douglas Housing Authority #1508 Closet Door Replacement $35,0000 Irwin Towers invoice reported at end of meeting.
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Bank Balance 12-31-24 $512, 696.33, outstanding checks ($279,515.52), tax revenue from Converse County 1/10/25 $470,452.69 Current Bills and Claims ($326,802,31) Current Bank Balance $376,831.19
Closed CD-102 on 12-10-24 to fund upcoming expenditures and was transferred to the CCB Operating account was $1,065,879.89. (This was used to pay back the Oops to the County)
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Investments:
CCB CD 100 - $532,555.66
CCB CD-101 - $536,278.46
CCB CD - 257 - $1,074,373.01
CCB CD - 466 - $1,836,937.16
WY CLASS 01-0038 - $621,035.23
WYOSTAR - $597.151.17
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Old Business:
Oops overpayment by Joel to CCSCSD by over $2 million has been repaid to the county. A CD was cashed, and we don’t owe the county anything at this time.
There was discussion of hiring an accountant to handle the full time bookkeeping of the Board. Carolyn expressed worry about not being able to be as accountable to the funds if they were done outside of the board, but did see the value in having someone do them in times when she may not be available, or if there was a time when there was not a board member that had bookkeeping knowledge. Cindy discussed an accountant in Douglas the Laramie Peak Humane Society uses that they are very happy with and Carolyn and several of the people present at the meeting felt our business is better served being in Converse County, if possible, then Natrona County. Cindy moved the committee of Carolyn and JB research accountants in Glenrock and Douglas and have a report at the next meeting. Passed unanimously.
Cindy asked if the board is bonded. The treasurer is the only person bonded. Carolyn doesn’t feel that she is bonded for enough, so she is going to check with the bonding company to enquire about bonding the entire board.
New Business:
Carolyn received a new computer.
Director’s reports:
Glenrock: Security cameras have almost finished being installed, basement bathrooms started, hall heaters started
Irwin Towers:
Elevators finished and will be operational after inspectors come from CO this week, closet
Doors were not even and had a change order but are complete, finished flooring in entry way, sliding
Glass doors are installed, security cameras are installed and should decrease insurance, kitchens are
Being worked on-had to cut living room walls to get to kitchen pipes. Four apartments are complete.
They will be used to transition other residents as other apartments are being renovated.
Riverside 1 & 2:
Differential switches installed for hot water pumps, painting interior, taking bids on the Maintenance shop.
CCAS Status:
Administration team having meetings weekly. Communication meeting in Douglas every two Weeks with staff. Trying to get a consolidated team and get through all the past books and records from previous administrations. Will have auditors go through books and know there will be red flags, but they want to know where they are. They are working with three sets of books and are trying to consolidate them. Jim has been working on grants and has already submitted and received a $30.000 grant in December, and after doing work to get records from drivers was able to get $138,000 grant we were in jeopardy of losing from WYDOT. Jim is working on getting more grants. The board congratulated Jim for his excellent work.TDS Construction finished with rekey, 3 of 5 fire doors complete, Hallways in Glenrock work progressing
Well. Looking at Security Cameras as bid came in higher than expected. Discussion of where other People ordered their systems and what their bids were.
Open Discussion:
8 people in attendance at the meeting.
Kelly Sike asked if we could put the CCSCSD meeting minutes in the Senior Center Monthly Bulletin so people would have an idea of what it is we do. President Don Luhrsen did not want to do this, as we have a web site that people can visit with all the minutes. Secretary Cindy stated the minutes are too long to put in the bulletin, but she would be happy to bring the minutes to the senior center and all the apartments. She will email the minutes after they are approved to all the entities, and they will copy them to make them available to anyone interested.
An invoice for the elevator of $118,802.59 at Irwin Towers was presented for payment.
Don made the motion we approve the payment, JB seconded. Motion carried.
Meeting was adjourned by President Luhrsen.
Next meeting February 10, 2025 in Glenrock
Tim Ricker, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
February 12, 2024
Glenrock, Wyoming
President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Tim Ricker, and Cindy Sheridan were present. Ten people attended the meeting. The minutes from last month were discussed and a few changes were made. Tim moved to accept the corrected minutes and Carolyn seconded. Motion carried.
Treasurer’s Report: Tim moved we accept the treasures report and JB seconded. Motion carried. Approved for payment: District invoices #1520 Skogen Cometto Dec. bookkeeping $315.15 #1521 Carolyn Lehner Printer Ink/paper /office supplies $186.11 CCAS #1522 Allocation $200,000.00 #1523 Casper Bldg Sys Wall Stabilization $1067.80 #1524 Casper Bldg Sys Hall Ram Pmnt 3 $81,657.55 #1525 Verizon Security Cameras-Buss $532.25 #1526 Admundsen Hall Ramp Design $300.00 #1527 High Country Monthly Monitoring $1,152.90 #1528 JB Engineers Retaining Wall $2,376.26 Riverside Plaza 1 #1529 Marlo Builders Painting-final $18,472.50 Riverside Plaza 11 #1529 Marlo Builders painting final $23,472.50 Glenrock Housing Authority #1531 CEPI Engineering-Retaining wall $4,485.00 #1530 Casper Cameras Security Cameras $6,715.00 #1532 Casper Cameras Security Cameras $400.00 Douglas Housing Authority #1533 Marlo Builders Closet door upgrade-additional $8,525.00 #1534 Caya Const. Kitchen Sinks $16,568.86 #1535 Caya Const. Flooring Replacement $70,000.00 #1536 Caya Constr. Relp Iron Pipe w/ PVC shd 40 etc $24,500.00 #1537 Caya Const Ketchen remodel 16 units $211,200.00. Added at the meeting was a check to Cindy Sheridan for office supplies check#1538 for $33.88.
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Investments:
CCB CD 100 - $532, 555.66
CCB CD-101 - $536,278.46
CCB CD - 257 - $1,074,373.01
CCB CD - 466 - $1,914,590.10
WY CLASS 01-0038 - $621,035.23
WYOSTAR - not yet received
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Old Business:
Signed a resolution from Converse County Bank to be the repository for the Converse County Senior Citizens Service District Board. Reviewed our investments. See the CDs listed above. Carolyn recommended we transfer CD100 into the checking account to cover the incoming bills. Cindy moved we cash the CD100 in the amount of $532,555.66 and transfer into the checking account. JB seconded. Motion carried.
Cindy moved we purchase $200,000 Board Member Bonds ($458/year) and $250,000 Board Director’s and Officer Policies ($900/yr). JB seconded and motion carried.
New Business:
Glenrock Housing Authority:
Engineering started on rock wall but won’t start until spring, heat pump started, Bathroom concrete drilling started. Hoover ramp is complete and elevator will begin. Security Cameras are installed.
Irwin Towers:
Elevator complete. 16 apartments complete. Common area is complete except for kitchen. No rehab has been done on Irwin Towers since 1973. Don asked Bruce to take pictures and see if the paper can do an article about the work done.
Riverside 1 and 2:
Interior painting in the common areas are almost completed. All other projects are complete. A 24x32 shop will be constructed by K&R Construction this spring.
CCAS:
Jim had some questions about the budget and the board asked him to contact Lucille Taylor with his questions and bring it back to the board if he had any further questions. Some staffing changes have been made. People have had good reports about the food at the Center in Douglas. They have been approved for $88,000 and $16,000 meal grant, maintenance, salaries, etc grants. Jim is hiring a HR company to assist with limiting the past mistakes with staff. The Wyoming Senior Services Board will send someone to assist to make sure that the financial policies are being followed correctly.
Don asked Jim to tell Hannah and Justin they are doing a great job at the Center.
Open Discussion:
Vicki Weiss was contacted about the property to the west of ours possibly being for sale. She doesn’t have a price yet.
There was limited talk about building a new Senior Center in the future on the new property. There is power to the building on the site now, but no heat or water.
Carolyn asked us to sign papers for WY STAR.
Tim moved meeting be adjourned, JB seconded. Motion carried. Don adjourned the meeting.
Next meeting: March 10, 2025 in Douglas, WY 10:00 am
Tim Ricker, President
Cindy Sheridan, Secretary