Converse County Senior Citizen Service District
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Converse County Senior Citizen Service District
January 8, 2025
Douglas, Wyoming
Converse County Senior Citizen Special Service District's
Minutes 2025
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President Don Luhrsen called the meeting to order. Present were Carolyn Lehner, JB Wollen, and Cindy Sheridan.
The agenda was reviewed and accepted.
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Carolyn moved we accept December minutes, JB seconded. Approved.
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Cindy moved we accept the treasurer’s report, JB seconded. Approved for payment: District #1507 Skogen Cometto-bookkeeping Sept-Nov $963.55, CCAS #1523 Allocation $200,000.00, #1514 Verizon Security Cams for buses $502.36
#1515 Casper Bdg Sys Wall Stabilization $2,047.25, #1516 Casper Bld Sys Hall Ramp $43,729.45, #1517 $567.00 $1518 High Country Monthly Monitoring $1,127.70 Riverside Plaza 1, #1509 Marlo Blds $18.472.70, Riverside Plaza 11 #1510 Marlo Bldrs #23,472.50, Glenrock Housing Authority #1511 CNM Plumbing Mini Split Inst $720.00, #1512 Garys’ Locksmithing New Key on new storeroom door $200.00, Douglas Housing Authority #1508 Closet Door Replacement $35,0000 Irwin Towers invoice reported at end of meeting.
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Bank Balance 12-31-24 $512, 696.33, outstanding checks ($279,515.52), tax revenue from Converse County 1/10/25 $470,452.69 Current Bills and Claims ($326,802,31) Current Bank Balance $376,831.19
Closed CD-102 on 12-10-24 to fund upcoming expenditures and was transferred to the CCB Operating account was $1,065,879.89. (This was used to pay back the Oops to the County)
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Investments:
CCB CD 100 - $532,555.66
CCB CD-101 - $536,278.46
CCB CD - 257 - $1,074,373.01
CCB CD - 466 - $1,836,937.16
WY CLASS 01-0038 - $621,035.23
WYOSTAR - $597.151.17
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Old Business:
Oops overpayment by Joel to CCSCSD by over $2 million has been repaid to the county. A CD was cashed, and we don’t owe the county anything at this time.
There was discussion of hiring an accountant to handle the full time bookkeeping of the Board. Carolyn expressed worry about not being able to be as accountable to the funds if they were done outside of the board, but did see the value in having someone do them in times when she may not be available, or if there was a time when there was not a board member that had bookkeeping knowledge. Cindy discussed an accountant in Douglas the Laramie Peak Humane Society uses that they are very happy with and Carolyn and several of the people present at the meeting felt our business is better served being in Converse County, if possible, then Natrona County. Cindy moved the committee of Carolyn and JB research accountants in Glenrock and Douglas and have a report at the next meeting. Passed unanimously.
Cindy asked if the board is bonded. The treasurer is the only person bonded. Carolyn doesn’t feel that she is bonded for enough, so she is going to check with the bonding company to enquire about bonding the entire board.
New Business:
Carolyn received a new computer.
Director’s reports:
Glenrock: Security cameras have almost finished being installed, basement bathrooms started, hall heaters started
Irwin Towers:
Elevators finished and will be operational after inspectors come from CO this week, closet
Doors were not even and had a change order but are complete, finished flooring in entry way, sliding
Glass doors are installed, security cameras are installed and should decrease insurance, kitchens are
Being worked on-had to cut living room walls to get to kitchen pipes. Four apartments are complete.
They will be used to transition other residents as other apartments are being renovated.
Riverside 1 & 2:
Differential switches installed for hot water pumps, painting interior, taking bids on the Maintenance shop.
CCAS Status:
Administration team having meetings weekly. Communication meeting in Douglas every two Weeks with staff. Trying to get a consolidated team and get through all the past books and records from previous administrations. Will have auditors go through books and know there will be red flags, but they want to know where they are. They are working with three sets of books and are trying to consolidate them. Jim has been working on grants and has already submitted and received a $30.000 grant in December, and after doing work to get records from drivers was able to get $138,000 grant we were in jeopardy of losing from WYDOT. Jim is working on getting more grants. The board congratulated Jim for his excellent work.TDS Construction finished with rekey, 3 of 5 fire doors complete, Hallways in Glenrock work progressing
Well. Looking at Security Cameras as bid came in higher than expected. Discussion of where other People ordered their systems and what their bids were.
Open Discussion:
8 people in attendance at the meeting.
Kelly Sike asked if we could put the CCSCSD meeting minutes in the Senior Center Monthly Bulletin so people would have an idea of what it is we do. President Don Luhrsen did not want to do this, as we have a web site that people can visit with all the minutes. Secretary Cindy stated the minutes are too long to put in the bulletin, but she would be happy to bring the minutes to the senior center and all the apartments. She will email the minutes after they are approved to all the entities, and they will copy them to make them available to anyone interested.
An invoice for the elevator of $118,802.59 at Irwin Towers was presented for payment.
Don made the motion we approve the payment, JB seconded. Motion carried.
Meeting was adjourned by President Luhrsen.
Next meeting February 10, 2025 in Glenrock
Tim Ricker, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
February 10, 2025
Glenrock, Wyoming
President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Tim Ricker, and Cindy Sheridan were present. Ten people attended the meeting. The minutes from last month were discussed and a few changes were made. Tim moved to accept the corrected minutes and Carolyn seconded. Motion carried.
Treasurer’s Report: Tim moved we accept the treasures report and JB seconded. Motion carried. Approved for payment: District invoices #1520 Skogen Cometto Dec. bookkeeping $315.15 #1521 Carolyn Lehner Printer Ink/paper /office supplies $186.11 CCAS #1522 Allocation $200,000.00 #1523 Casper Bldg Sys Wall Stabilization $1067.80 #1524 Casper Bldg Sys Hall Ram Pmnt 3 $81,657.55 #1525 Verizon Security Cameras-Buss $532.25 #1526 Admundsen Hall Ramp Design $300.00 #1527 High Country Monthly Monitoring $1,152.90 #1528 JB Engineers Retaining Wall $2,376.26 Riverside Plaza 1 #1529 Marlo Builders Painting-final $18,472.50 Riverside Plaza 11 #1529 Marlo Builders painting final $23,472.50 Glenrock Housing Authority #1531 CEPI Engineering-Retaining wall $4,485.00 #1530 Casper Cameras Security Cameras $6,715.00 #1532 Casper Cameras Security Cameras $400.00 Douglas Housing Authority #1533 Marlo Builders Closet door upgrade-additional $8,525.00 #1534 Caya Const. Kitchen Sinks $16,568.86 #1535 Caya Const. Flooring Replacement $70,000.00 #1536 Caya Constr. Relp Iron Pipe w/ PVC shd 40 etc $24,500.00 #1537 Caya Const Ketchen remodel 16 units $211,200.00. Added at the meeting was a check to Cindy Sheridan for office supplies check#1538 for $33.88.
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Investments:
CCB CD 100 - $532, 555.66
CCB CD-101 - $536,278.46
CCB CD - 257 - $1,074,373.01
CCB CD - 466 - $1,914,590.10
WY CLASS 01-0038 - $621,035.23
WYOSTAR - not yet received
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Old Business:
Signed a resolution from Converse County Bank to be the repository for the Converse County Senior Citizens Service District Board. Reviewed our investments. See the CDs listed above. Carolyn recommended we transfer CD100 into the checking account to cover the incoming bills. Cindy moved we cash the CD100 in the amount of $532,555.66 and transfer into the checking account. JB seconded. Motion carried.
Cindy moved we purchase $200,000 Board Member Bonds ($458/year) and $250,000 Board Director’s and Officer Policies ($900/yr). JB seconded and motion carried.
New Business:
Glenrock Housing Authority:
Engineering started on rock wall but won’t start until spring, heat pump started, Bathroom concrete drilling started. Hoover ramp is complete and elevator will begin. Security Cameras are installed.
Irwin Towers:
Elevator complete. 16 apartments complete. Common area is complete except for kitchen. No rehab has been done on Irwin Towers since 1973. Don asked Bruce to take pictures and see if the paper can do an article about the work done.
Riverside 1 and 2:
Interior painting in the common areas are almost completed. All other projects are complete. A 24x32 shop will be constructed by K&R Construction this spring.
CCAS:
Jim had some questions about the budget and the board asked him to contact Lucille Taylor with his questions and bring it back to the board if he had any further questions. Some staffing changes have been made. People have had good reports about the food at the Center in Douglas. They have been approved for $88,000 and $16,000 meal grant, maintenance, salaries, etc grants. Jim is hiring a HR company to assist with limiting the past mistakes with staff. The Wyoming Senior Services Board will send someone to assist to make sure that the financial policies are being followed correctly.
Don asked Jim to tell Hannah and Justin they are doing a great job at the Center.
Open Discussion:
Vicki Weiss was contacted about the property to the west of ours possibly being for sale. She doesn’t have a price yet.
There was limited talk about building a new Senior Center in the future on the new property. There is power to the building on the site now, but no heat or water.
Carolyn asked us to sign papers for WY STAR.
Tim moved meeting be adjourned, JB seconded. Motion carried. Don adjourned the meeting.
Next meeting: March 10, 2025 in Douglas, WY 10:00 am
Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
March 10, 2025
Douglas, Wyoming
President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, Cindy Sheridan, and Tim Ricker were present. There were eleven people attending the meeting. Minutes from the February meeting were reviewed. Laurie asked that there was a change that the wall is not complete but almost complete in the Riverside portion of the minutes. Tim moved we accept the minutes and JB seconded, motion carried.
Treasurer’s Report: Cindy moved we accept the treasure’s report and JB seconded. Motion carried. Carolyn recommended we cash CD 100 ($532,555.66) and move it into the checking account to cover the outstanding checks coming in for the next month. JB moved we cash CD 100 and Tim seconded, motion carried.
CC Bank Balance 2-28-25 $387.208.59. Tax Revenue from CC: $153, 238.14, Current Bills and Claims for approval 3/10/25 (635,659.26) leaving a current bank balance of ($95, 212.53). CD 101 cashed on 2/10/2025 was $539,303.66.
CD-100 $532,555.66 CD-257 $1,074,373.01 CD -466 $1,935,099.82
Wyoming Class Investment: $623,122.94 WyoSTAR Investment: $607,852.33-est not yet available
District Invoices: #1539 Skogen Cometto Jan Bookkeeping $337.38, #1540 Burns Insurance Treasurers Bond & D&O Ins $1,358.00, #1542 5 Aces Printing LLC Publish Meeting Dates $153.00, #1541 Election 3 Candidates $598.42. Converse County Aging Services: #1543 CCAS Allocation $200,000.00, #1544 CCAS Verizon Security Cameras-Buss $489.26, #1545 CCAS High Country Monthly Monitoring $1,190.70. Riverside Plaza 11: #1546 7 Stones Electric $303,007.50. Glenrock Housing Authority: #1547 CNM Plumbing and Heating Relays for Hall Heaters $770.00, #1548 CNM Plumbing and Heating Restroom in Commons $8,500.00 Douglas Housing Authority: #1551 CayaConst 1239 Handrails, corners Commons $50,000.00 #1549 Arrow Electric 1237 Partial Kitchen outlets $45,000.00 #1550 CayaConst. Drywall repair 16 units $24,255.00.
OLD BUSINESS:
Kim Hiser discussed Lifelines with the board. The Lifeline monitors have been being paid for out of the CCAS budget and were budgeted for $80,000 a year through the Senior Services District. There are 182 lifelines our right now. This was an agreed service that was part of what people passed the Service District for apparently originally. There was never a lifetime cap placed on the number of Lifeline monitors that the Senior Services District would provide through the CCAS. Jim thought that perhaps we could look at funding these through a Title 3 Grant or some other grant. Kim was not happy with that proposal, as that was part of what the original push for the funding and campaigning for the Senior Services District was for. There was some back and forth and Don said we would have more discussion next month after more information was collected.
Glenrock Housing Authority:
Working on obtaining more grants.
Continuing work on bathroom. Continuing work for heat pump. Elevator project continuing but should be complete soon. Heat pump condensers project starting soon. Hoover Hall waiting for inspections and then will be complete.
Irwin Towers:
Hand rails are up and 18 kitchens are complete. Carolyn asked for projects to be complete and inspected before payment is submitted. Bruce Jones assured the board that they are.
Riverside Plaza 1 and 2:
Generator will be installed in April and operational in May. The shop will be started in May with the hope to be completed by July 1, 2025. Ron McNare knows that it needs to be completed in this budget year.
Laura is the Wyoming state representative for Rocky Mountain Heartland Affordable Housing Management Association and will be attending a meeting in May. She is hoping to bring back grant information to that will apply to all the housing in Converse County.
They are thinking about doing a car show at Riverside Plaza in June with a BBQ and an open house to show the improvements that have been made to the buildings. The board thought that was a great idea, and Jim asked if they could also be included with the Senior Center.
CCAS:
Fire doors still ongoing. Rekey is complete. Eagle is on the flag pole and the flag light is complete.
Two day WDOT audit review was approved and granted $125,000. They are hoping to be approved for more in the future. They are approved to be a local transit authority for public transportation so they can possibly set up scheduled runs through the city for the public. They can make out of state hospital runs and trips to Deadwood, etc.
Food numbers have gone up substantially. The frozen meals have increased from 70 to over 200.
They are hoping to add a position of Special Project Coordinator to manage bids and contractors, to free Jim up so he can handle the management of the CCAS. At this time, it will be a part time position.
OPEN DISCUSSION:
There was some discussion about adding a maintenance person for Barber Apartments. We are not sure how that would be funded. There was some discussion about the CCAS person being used for both, but that is probably not legal, so that will not work. More discussion will be held next month.
Carolyn asked Tim to get ahold of WYOCLASS Investments to get her name added to the card so she can move and get information about those funds. He said he will do that right away.
Carolyn moved and Cindy seconded that we appoint Converse County Bank as official depository for CC Senior Services District. Motion carried. The board signed deposit cards.
Meeting was adjourned. Next Meeting April 14, 2025 at 10 am in Glenrock.
Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
April 10, 2025
Glenrock, Wyoming
President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Cindy Sheridan, and Tim
Ricker were present and thirteen attending. Minutes from March were reviewed. I just noticed doing
April minutes that the location was wrong. March location was Douglas so that has been changed in the
minutes. This will be addressed at next meeting. Tim moved to accept minutes and JB seconded.
Motion passed.
Treasurer’s Report:
Carolyn reviewed treasurer’s report. Cindy moved we accept report and Tim seconded. Motion carried.
Bank Balance 3-31-2025 $448,927.31 March Tax Revenue from Converse County: $243, 862.45
Current Bills and Claims for approval 4/14/2025 ($580,215.31) Current Bank Balance $112,574.45
Certificate of Deposit at Converse County Bank Certificate: xx-257 $1,074,373.01 xx-466 $1,935,099.82
WYOMING CLASS INVESTMENT: $623,122.94 WyoSTAR INVESTMENT $611,847.43
Total investments: $4,244, 443. 20
District Invoices:
# 1552 Skoggen, Commento $470.30 Converse County Aging Services
#1553 CCAS-77 Allocation $200,000.00
#1555 CCAS-76 High Country Monthly Medi Alert Syst $6,575.00
#1554 CCAS-78 Xavus-Douglas My Sr Center Prog $600.00
#1567 CCAS-79 Casper Bldg Sys Hall Ramp/Wall Stab $151,429.05
#1557 CCAS-80 Verizon Security Cameras Busses $489.26
#1558 CCAS-81 Amundsen Hall Ramp/Wall Stab $5,633.30 NO CHECKS FOR RIVERSIDE PLAZA 1 and 2 Glenrock Housing Authority
#1559 Short Powerline Receptacle/commons bathroom $173.40
#1560 CNM Plumbing to date commons RR $9,500.00
#1561 CNM Plumbing Mini Split Units A/C Heat Pumps $3,315.00 Douglas Housing Authority
#1562 Caya Construction Casto Iron Pipe Repair/Kitchen $3,500.00
#1563 Caya Construction 12 Kitchen Remodels $158,400.00
#1564 Caya Construction Kitchen Drywall repair $18,000.00
#1565 Douglas Housing Auth Watts Tech/Auto-out Vent Hood $2,130.00
#1566 Arrow Electric Kitchen outlets $20,000.00 Total Bills and Claims: $580,215.32
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Old Business:
Carolyn reported that all the bonds for the board discussed in the previous meeting was paid.​
New Business:
CCAS will provide the Board information soon about the audit that was done.
Joel Schell, Converse County Treasurer, gave the board a presentation to review and explain the mill levy
and review for the new board members the process for budgeting for the upcoming year. We can start
a building fund for a new Senior Center that a certain amount is set aside each year and we should have
an emergent account for any possible unforeseen problems that arise that are not in the budget. These
could be in the same account. We need a cash flow reserve and there is no minimum or maximum of
reserve. Tax Revenue must be $0. We need a resolution from the board to designate the reserves from
last year (CD’s).
Barber Apartments:
Elevator almost finished, Siding is starting, rock wall has not started, a generator is not needed, the
restroom is half finished, working on the heat pumps. They have bids in on Grants.
Irwin Towers:
Summitted invoices. 21 apartments complete. There are 30 plus apartments left to complete.
Riverside Plaza 1 and 2:
The generator should be completed mid-June. Ron McNare continues working on the shop.
Submitted preliminary budget for 2026
CCAS:
Estimate for life alerts is $76,486 a year. Carolyn moved and Tim seconded that we pay the additional
amount for the alerts for the year. The motion passed unanimously.
Jim noted many staffing changes have been made. They are working hard to find staff that fit the
organization.
They are streamlining grants and getting everything organized on the business side of the Center. They
have hired an HR firm and are updating a handbook for payroll and retirement.
The Center will be offering dementia training for caregivers through Wyoming Dementia Together. They
will supply a big screen tv and offer telehealth opportunities.
The Senior Center hired Brad Isner as their project manager, and he is hard at work. They will need to
bid for snow removal next winter and have hired a person for mowing this summer.
They have a budget created. They want to grow funds and offer services to seniors. Their vision is to
mow lawns, handiwork in homes, clean up around homes, etc. The idea is that it would employ people
in town and offer needed services to seniors.
Jim states they will be asking for an increase in salaries in the budget. He wants to add an accountant
due to the amount of money they are dealing with at the Senior Center.
Tim moved to adjourn the meeting, JB seconded. Motion passed. Don adjourned meeting.
Next meeting Monday, May 12, Douglas, 10:00 am. (Carolyn has requested to meet at 9 am to begin
budget for 2026.)
Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
May 10, 2025
Douglas, Wyoming
President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, and Cindy Sheridan were
present. Minutes from the March meeting place change was discussed by Secretary Cindy Sheridan and
approved. Minutes of the April meeting were reviewed. JB moved to accept minutes, Carolyn
seconded, and motion carried.
Treasurer’s Report: Cindy moved, we accept the treasurer’s report and JB seconded. Motion carried.
Cindy moved we moved $310,000 from CD # 257 into checking immediately, JB seconded. Motion
carried.
CC Bank Balance 04/30/2025 $112,988.94. April Tax Revenue from Converse County: $252,720.81.
Outstanding checks ($471.30). Current Bills and Claims for approval 05/12/2025 ($658,269.09).
Current Balance ($293,029.64)
CD XX-257 $1,083,777.45
CD XX-466 $1,9,35,099.82
WYOMING CLASS INVESTMENT $627,626.02
WyoSTAR INVESTMENT $613.865.20
District Invoices:
1568 Skoggen, Cometto Feb and March Bkp $137.65
Converse County Aging Services: #1569 Monthly Allocation $200,000, #1570 High Country Monthly
Medi Alert System $6,785.00, #1570 Verizon Security Cameras Buses $374.74, #1570 Casper Bldg Sys
Hall Ramp App 7/Hall Ramp $23,849.80,, #1570 Casper Bldg Sys Hall Ramp App 6/Hall Ramp $17,506.61,
#1570 Casper Bldg Sys Hall Ramp App 5/Hall Ramp #132,742.19, #1570 Casper Bldg Sys Hall Ramp App
5/ Wall Stabil $$2,639.01, #1570 Casper Bldg Sys Hall Ramp App6/Wall Stabil $449.10, #1570 Amundsen
Wall Design $1,431.90, #1570 GSG Gordons 50% deposit Garage Doors #3,400.00.
Riverside Plaza 1 and 11- no checks
Glenrock Housing Authority: #1571 Kone Elevator Project $49, 190.00, #1572 ABC Seamless Exterior
Siding Project $66,070.00, #1573 GHA Exterior Siding Project $20,000 #1574 CEPI Engineering Retaining
Wall $5,870.00 #1575 GHA Heat Pumps Proj Reim Supplies $3,228.09 #1576 CNM Plumbing Heat Pumps
Project $$63,200.00
Douglas Housing Authority:
#1577 Caya Construction 3 Kitchen Remodels $41,400.00, #1578 Caya Construction Cast Iron Repair/8
Units Kit Rem $8,000.00 #1579 Caya Construction Drywall Repair 8 Units $12,000.
OLD BUSINESS:
CD 466 expiration date is 5/10/2025 and it will renew at 4.05%. That is higher than the interest rate
than the CD 257 so it was decided to cover the outstanding expenses for this month from CD 257.
The Board wants to fund a building fund for a future, possible new Senior Center in Douglas and have it
also be available as a reserve emergent fund. We also want to fund an emergent/cash reserve fund.
Discussion about the lot next to ours being available for purchase. No price is being discussed currently,
but the board does not think we need to pursue discussion about this lot currently.
Irwin Towers will possibly have three-five kitchens left to repair next year.
Carolyn suggested we have the same people complete our audit that did it last year.
NEW BUSINESS:
Glenrock Housing Authority:
*Budget Request for 2026 -Carry over from 2025 $733,458.25 New Projects 2026 $$729,000.00
Still working on the common Bathroom area. Starting on Siding-ABC Billings. The elevator is almost
completed. Heat pumps are working. The carpet will be installed on June 11. Nothing has been started
on the brick wall.
Irwin Towers
*No written budget submitted at meeting but Caroline has it emailed $397,500.00. New budget 4-5
kitchens may need to be rolled over, replace HVAC in common areas on all floors, replace handrails on
left side of halls
Linda Wolfe will be the new Chair of the Douglas Housing Board at Irwin Towers. Welcome!
Converse County Aging Services:
*2026 Budget Request $570,383.00 for projects. $2,400,000.00 monthly allocation
A van crashed into the fairground area. No injuries were reported.
Brad has been busy working on projects at both centers.
The proposed budget for 2026 will leave an estimated surplus of $93,00 that they would like to use to
build an emergency fund. They will be working on more grants. They have a goal of getting eight
months of operating cash in an interest-bearing account for emergencies.
Riverside 1&2:
* 2026 Budget Riverside 1 $240,00.00 Riverside 2 $85,470.00
No one was present to give a report at this meeting.
Caroline requested that we have three bids for all work being done.
The board had unofficial workshops to discuss 2026 budgets before and after the meeting. No decisions
were made.
JB motion we adjourn the meeting and Cindy seconded. Motion carried and Don adjourned the meeting.
Next meeting June 9, 2025, Glenrock, WY at 10:00 am.
*These minutes have been amended after meeting 6-9-25.
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Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
June 10, 2025
Glenrock, Wyoming
President Don Luhrsen called the meeting to order. JB Wollen, Tim Ricker, Carolyn Lehner, and Cindy Sheridan were present. Thirteen people attended the meeting. Minutes from the May meeting was reviewed. Kathy from Irwin Towers had some corrections and Jim from Converse County Aging Authority had changes on the 2026 budgeting portion. JB moved, we accepted the amended minutes, and Tim seconded. The amended minutes were approved. Don asked Cindy to change the minutes from May and then have them signed rather than correcting them in the June minutes.
Treasurer’s Report:
Tim moved, and JB seconded that we accept the treasurer’s report. The motion passed. Cindy moved, and JB seconded, we transfer $300,000.00 from CD 257 to checking immediately to cover outstanding checks. The motion carried.
CC Bank Balance 6-9-25 $58,239,46. May tax revenue estimated $250,000.00 Outstanding checks $0.
Current Bills and Claims for approval 6-09-2025 ($533,135.04). Current Bank Balance ($224,895.58)
CD XX-257 $733,777.45 CD XX-466 $1,955,153.29
Wyoming Class Investment $629,903.31 WyoSTAR $613,865.20
District Invoices: #1580 Skoggen Cometto May Statement Accounting $110.00 #1581 Carolyn Lehner Black printer ink and 3 hole paper $65.17 #1581 Adobe Acrobat $163.67
Converse County Aging Services: #1582 CCAS- Monthly Allocation $200,000.00 #1583 Amundsen Wall Stabilization/Hall ramp $1,600.00, TDS -Fire Doors $42,747.80, Verizon -Security Cameras Busses $489.26, High Country- Monthly Medi Alert Sys $7,105.00, Smith Construction-Asphalt Parking lot $5,000.00, GSC Gordons-Garage Doors $3,261.15, High Country-Balance on Medi Alert Systems-$37,085.60.
Riverside 1 and 2: no checks
Glenrock Housing Authority: #1584 GHA Reimb for Commons supplies $667.24 #1585 Elevator Project/final $49,190.00 #1586 CMB Plumb &Heat Plumb Restroom Commons $2,750.00 #1587 CMB Plumb & Heat Inst Heat Pumps $65,000.00
Douglas Housing Authority: #1588 Caya Construction 8 kitchen remodels $110,400.00 #1589 Caya Construction Cast Iron Repair 3 units $3,000.00, #1590 Caya Construction Drywall repair $4,500.00.
GENERAL CALENDAR: Public Hearing for budget will be the meeting in July. There needs to be a public hearing notice in the newspaper one week before the meeting in July.
NEW BUSINESS:
The proposed budget for 2026 will be attached with these minutes.
Glenrock Housing Authority:
The common area bathroom, siding, heat pumps, and carpets are almost complete. The elevator is complete except for a few glitches. Nothing has started on the retaining wall. The request for the maintenance person had to be taken out of the budget because, after research, we did find we could not fund that with our budget. We did tell them that we would let the County Commissioner’s know that our board can only fund construction
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Irwin Towers:
May have four apartments that have to be completed next year. Arrow Electric can get the electric work on those apartments completed this year.
Riverside 1:
They broke ground for the shop. The generator should be installed this week. The retaining wall may not be completed due to the person doing the job being unable to do it right away.
Riverside 2:
All projects are complete.
They will have three bids for all projects and will turn those in at the July meeting. They will be having an audit done soon, and the auditors may be reaching out to Carolyn for information.
Converse County Aging Services:
They have received five special project bids for painting the building. Patriot Painting presented the low bid. There may be a private donor that will pay for the painting.
Jim and Kim attended the Wyoming Senior Citizen Association Director’s meeting. They met with other administrators from other Senior Centers from around the state and learned a great deal. Many of the Centers have grant writer’s positions, etc.
They learned more about Alzheimer’s/Dementia training for caretakers in our community. He recommended we watch the PBS show “Rural Dementia Care”.
They just wrote another WYDOT grant for $155,000.
There are plans for a lake trip to Glendo on July 15. There will be a pontoon boat and fishing boat, with golf carts to get the seniors to the lake and boats. This is funded with a grant.
A grant funded the beautiful flowerpots at the Senior Center.
The HR firm is continuing to work with them on the handbook for employees’ policies for payroll, PTO, etc.
There was no open discussion.
Tim, moved we adjourn the meeting, Carolyn seconded. The motion passed, and Don adjourned the meeting.
Enclosed will be the proposed budget for 2026.
Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
July 14, 2025
Douglas, Wyoming
President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. The budget that was posted in the Douglas Budget newspaper for the last two weeks was reviewed and discussed by Carolyn, treasurer. Don asked if there were any questions. The 2025 budget was adopted as presented. The budget will be attached to these minutes. The budget meeting was adjourned, and the monthly district meeting began. A copy of the July meeting needs to go to the State Department of Audit along with the Public Hearing Notice in the paper.
President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. Sixteen people attended the meeting. Minutes from the June meeting was reviewed. Kathy from Irwin Towers asked that we change Linda Wolfe’s title to Chair of Douglas Housing Board. Kathy is the director of Irwin Towers. JB moved we approved the amended minutes, and Tim seconded. The minutes from June were approved as amended.
Treasurer’s Report:
Tim moved we approve the July treasurer’s report, JB seconded. The motion passed unanimously. Cindy moved we transfer $300,000 from CD 257 to checking to cover outstanding checks. JB seconded the motion, and the motion passed.
CC Bank Balance: 6-30-25 $209,931.01 Outstanding checks: ($49,190.00) June tax revenue from CC: $221,899.28 Current Bills and Claims for approval 6/09/2025 ($427,941.37) 7-14-25 CURRENT BANK BALANCE: ($45,201.08)
CD XX-257 $433,777.45 CD XX-466 $1,955,153.29 WYOMING CLASS INVESTMENT: 632,109.18
DISTRICT INVOICES:
#1591 Skoggen, Commetto-Bookkeeping Services $362.65
CONVERSE COUNTY AGING SERVICES:
#1592 CCAS-Monthly Allocation $200.000; #1593 Verizon-Security Cameras Buses, High Country-Monthly Medi Alert Sys $7,070
RIVERSIDE PLAZA 1:
#1600 K&R Construction Partial Payment New Shop Bld-$45,000
RIVERSIDE PLAZA 11:
No checks
GLENROCK HOUSING AUTHORITY:
#1596 GHA reimb costs Commons proj $493.38; #1597 Wyoming Flooring $24,277.36; #1598 CMB Plum & Heating-Mini Split Installations $25,000; #1599 Comtronix Smoke Detectors Elevator Pro $1,406.72
DOUGLAS HOUSING AUTHORITY:
#1594 Caya Construction- 6 Kitchen remodels $82,800.00, Cast Iron Repair 3 units-$6,000.00, Drywall Repair-$9,000; #1595 Arrow Electric Electrical Outlets Kitchen Rem $26,042.00
Old Business:
Don discussed the budget requests and budget adopted with the group. All present understood and agreed. The Adopted budget will be filed with the County Clerk and Auditor. A copy of the Public Hearing Notice in the paper needs to go to the State Department of Audit.
Carolyn has been working with the auditors to get the audit completed. We haven’t received the final approval or contract at the time of this meeting.
New Business:
Glenrock Housing Authority:
The common area bathroom, heat pump, carpet are all almost completed. Siding finishes next week. Elevator complete except a few glitches. Nothing started on the retaining wall.
Irwin Towers:
4 apartments will go into next year; Arrow Electric budget will be complete this year.
Riverside 1:
K&R broke ground for the shop. The generator will be installed this week. The retaining wall may not be done due to injuries.
Riverside 11:
Complete with projects.
They will be ready with three bids at the August meeting for 2026 projects. Riverside Audits will be completed in July and the auditors will be contacting Carolyn for information.
CCAS:
The Douglas Center has a special project bid for painting the outside of the building and have five bids. Patriot Painting had the lowest bid and there may be a private donor willing to donate for the
Painting.
Kim and Jim attended an administrator’s directors meeting to learn about structure, grant writing, lobbying for seniors and senior centers, rural dementia care, etc.
They just received approval for an increase in the WYDOT grant to $155,000.
The boat trip to Glendo is planned for July 15. It will feature pontoon rides and fishing boats and a picnic. This day is funded by a grant.
The beautiful flowerpots decorating the outside of the Senior Center is funded by a grant.
The HR firm continues to work with Jim on handbook including policies and payroll.
Time moved, we adjourned the meeting and Carolyn seconded. Motion carried. Don adjourned the meeting.
Next meeting: August 11, 2025, 10:00 am, Glenrock, WY
Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
July 11, 2025
Glenrock, Wyoming
President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, and JB Wollen were
present, with Tim Ricker absent. There were six people attending the meeting. The minutes from July
were reviewed. An amendment to the minutes stating that the generator from Riverside 1 will be
carried over into next year’s budget, not complete in the current budget. JB moved the minutes
approved as amended, and Carolyn seconded. The motion passed.
Treasurer’s Report:
JB moved we approve the August treasurer’s report, and Cindy seconded. The motion passed. Cindy
moved we transfer the remaining balance of CD 257 $290,232,98 into the checking account to cover
outstanding checks. JB seconded and the motion passed.
CC Bank Balance: 7-31-25 $55,448.43 Outstanding checks: ($49,190.00) July tax revenue from Con
County: $209,787.06 Current Bills and Claims for approval: 8/11/2025 ($470,306.92) Current Bank
Balance: ($205,071.43)
CD XX-257 $290,232.98 CD XX-466 $1,955,153.29 WYOSTAR INVESTMENTS $618,026.70 estimated
WYOMING CLASS INVESTMENTS $634,394.24
DISTRICT INVOICES:
#1601 Skoggen, Cometto Bookkeeping Services $332.65; #1602 PMCH Planning and walkthrough
$5,000.00; #1603 Carolyn Lehner USPS PO Box Rent annual $88.00; #1604 Carolyn Lehner-supplies
$224.67; #1605 Carolyn Lehner copy paper $65.17;
#1617 Five Acres Printing- 2 Public Hearing Budget Ads $408.00
CONVERSE COUNTY AGING SERVICES:
#1606 CCAS-Monthly Allocation $200,000.00; #1607-Patriot Painting-Building Paint $1,572,88; Patriot
Painting-50% Deposit $3,328.06; Patriot Painting-Final $3,328.06; High Country-Monthly Med
monitoring $2,670.00; High Country-Monthly Med monitoring $4,435.00
RIVERSIDE PLAZA 1:
#1609 7 Stones Electric-Generator Final walkthrough $24,055.00
RIVERSIDE PLAZA 11:
No checks
GLENROCK HOUSING AUTHORITY:
#1608 Cloud Peak Fire Prot-30% down Design Fire Protect $90,900.00; #1610 WyBlinds and Shutters-
Blinds and Shutters $10,800.00; #1611 ABC Seamless - Balance on Siding Install $51,328.13; #1612
ABC Seamless-Bottom edge siding replace $19,680.00; #1613 Lifeway Mobility -Remove Stairlift/carpet
inst. $948.00 #1614 Casper Camera-50% down Security Cameras $3,997.50; #1615 Vyve-Internet
access econtracts $27,145.80; #1616 CNM Plumbing-Mini split installations $20,000.00
DOUGLAS HOUSING AUTHORITY:
No checks
Carolyn discussed the information she obtained from her discussion with Joel Schell about the recapture
we should receive from the oil and gas companies. It should total approximately $3 million and we
should receive it before December 31, 2025. Discussion was that the money will probably go into the
capital reserve fund. Capital Investments are $3,497,807,21 as of this meeting.
Cindy will send a certified copy of the Budget Hearing that was in the paper to the State Auditory and
Carolyn will send one to our auditors. We are still working to get everything that the auditors need.
OLD BUSINESS:
GLENROCK HOUSING AUTHORITY:
The rock wall and retaining walls are continuing. Fire protection and blinds are getting started.
IRWIN TOWERS:
No report
RIVERSIDE 1 & 2:
The final testing on generators will be completed soon. The shop should be completed next month.
They hired a bookkeeper and new assistant. The bids for new water heater will be coming next month.
CCAS:
The Financial Audit is ongoing. Eight state grants went well. The Internal audit changed PTO and
employees working sixteen hours a week must be paid into WY State retirement system.
Lake day went well and they plan to make it a yearly event. There will be a float in the State Fair Parade,
and they are planning a BBQ at the Center after the parade.
The Senior Center in Glenrock needs a new roof. The Douglas Senior Center exterior paint project is
complete.
OPEN DISCUSSION:
Brittany, the Patient Care Coordinator, from Summit Ridge Rocky Mountain Care Center (formerly
Douglas Care Center) introduced herself. She informed us that their company is highly rated and is
training the staff to perform to their standards. They have purchased both the Care Center and the
Assisted Living Home.
Management meeting are back on schedule with these.
Don’s computer is malfunctioning, so if anyone needs to contact him, they need to call or text him.
Cindy moved we adjourn the meeting at 10:40 pm, JB seconded. Motion passed. Don adjourned
meeting.
Next meeting September 8, 2025 in Douglas.
Don Luhrsen, President
Cindy Sheridan, Secretary
Converse County Senior Citizen Service District
Sept 8, 2025
Douglas, Wyoming
President Don Luhrsen called the meeting to order at 10:00 a.m. Present were Tim Ricker, JB Wollen,
Carolyn Lehner, and Cindy Sheridan.
Meeting minutes from August were discussed. There were several corrections suggested and no
approval was voted on, so the corrections will be made and submitted for approval at the October
meeting.
Treasurer’s Report:
Cindy moved we approve the Treasurer’s report for August 2025, and JB seconded. The motion passed
unanimously.
CC Bank Bal: 8/11/2015 ($155,881.43) Transfer from CD XX-257 on 8/12/2025: $290,232.98 Interest
earned on CD 257: $818.62 Interest paid to checking account: $227.90 Outstanding checks: $0
Check book balance as of 8/31/2025: $135,398.07 Converse County Tax Revenue August 2025:
$3,989,731.09 Current Bills and Claims for approval 9/08/2025: ($400,096.65) (chged in Oct meeting
to ($400,456.65) due to typo)
Current Check Book Balance 9/08/2025: $3,725,032.51
CD xx-466 $1,975,111.92 WYOMING CLASS INVESTMENT $636,680.18 WYOSTAR INVESTMENT
$620,287.06 TBD INVESTMENTS TOTALS: $3,232,079.16
DISTRICT INVOICES:
No checks
CONVERSE COUNTY AGING SERVICES:
#1619 CCAS-monthly allocation-$200,000.00; #1620 High Country-Monthly Monitoring $2,600.00; High
Country-Monthly Monitoring $4,400.00; Ann Rex-2020 Starcraft Bus $76,436.00
Hop’s Tach Shop-Computers $569.00; Hop’s Tach Shop-Computers $1,138.00
RIVERSIDE PLAZA 1:
#1618 K&R Construction-shed $25,000.00; #1621 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20
RIVERSIDE PLAZA 11: #1622 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20
GLENROCK HOUSING AUTHORITY:
#1623 CEPI Engineering Retaining Project $1,731.25; #1624 Tree Bees-Tree Trimming Project $3,800.00;
#1625 ABC Seamless-Change Order Request $20,152.00 (changed in Oct meeting to $20,512.00 typo)
DOUGLAS HOUSING AUTHORITY:
#1626 Caya Construction-50% down hand rails $23,750.00
TOTAL BILLS AND CLAIMS: $400,096.65
OLD BUSINESS:
The F-32 submission due September 30, 2025, should be submitted by the Skoggen/Cometto
bookkeeping. The audit is progressing with information being submitted to the auditors. One question
was whether the land purchase was voted on by the board in 2024. The minutes read that the board
went into executive session to discuss, and after that session, there was a motion that passed for Tim,
Don, or Lucille to act on behalf of the board to purchase the land. The motion carried and all members
were in agreement to pursue, so that is the vote to purchase the land.
NEW BUSINESS:
Director’s Reports and Budget Requests-
GLENROCK HOUSING AUTHORITY: All projects are being completed. 24 trees were trimmed. Walk in
showers were ordered. The rock walls and retaining wall are being completed. Carolyn noted the bids
were higher than expected but she’s working on the budget to get it completed. Fire Suppression work
is beginning.
​
IRWIN TOWERS: Work on the four remaining apartments and community center are delayed due to
equipment problems. The parts are ordered, and work will begin when the equipment is working again.
Bids for the handrails were submitted and a check for 50% for materials was written for CAYA
Construction. They’re working on bids for the HVAC units for the Common’s areas, but work will not
begin until winter.
RIVERSIDE 1 and 11: The shop is being completed, with siding and painting needed. Bidding is going
out for landscaping and a sprinkler system. The bid is twice as much as the grant they have for
completing it.
Invoices are being submitted today for the four water heaters installed, two in each building.
CCAS: Jim confirmed that the board pays for Free Friday lunch once a month. All people receive lunch at
no charge, and the board confirmed they pay for the lunches. The parade float went well, and the BBQ
after the parade was a hit. They plan on making this a yearly event. ECI and Laser Construction donated
one beef and two hogs to be shared between the two centers. The bus that was in the accident at the
fairgrounds (due to medical episode by the driver) is repaired and back in the fleet. Insurance paid
$43,000 for the repair. The audit is being completed and it has been complicated, but they are getting it
done.
They have hired a new driver for the dialysis bus, Judy P. They have a verbal commitment from a new
activities’ director. They have six applications for positions open on the Senior Citizens Management
board.
Projects include bids for security cameras. Casper Camera has secured the bid. The roof in Glenrock is
complete except for gutters. The exterior still needs work in Glenrock. The roof in Douglas needs to be
replaced.
Kim has completed the budget and they are trying to switch their fiscal year to match CCSSDB.
Jim discussed where the line should be drawn with services, such as personal care services and home
care services, if the budget begins to be depleted. Should they return to the board for more funding or
get stricter with the financial guidelines that are set for those services. There was some debate, but the
board felt that the financial guidelines should be adhered to for services. Don asked for an average daily
meal count to be discussed at the next board meeting.
Cindy moved and Tim seconded that the meeting adjourn. Motion carried.
Next meeting October 8, 2025 in Glenrock.
Don reconvened the meeting at 11:19. All board members were still present. JB moved and Tim
seconded to approve payment of $25,000.00 to K&R Construction on Riverside 1 for payment for shop.
Motion carried. Don asked all the directors to present insurance on their properties at the next board
meeting. The CDs that will be used to move the money from the County will be discussed at the next
board meeting. Tim moved and JB seconded the meeting adjourn. Motion carried.
Don Luhrsen, President
Cindy Sheridan, Secretary